Having a holiday party is a joyful way to show appreciation for your employees, celebrate with friends or bring your clients along for a fun time outside of the office. While parties are a fun and easy way to end the year on a high note, sometimes planning them can seem like a daunting task. Here are five things you should take time to think about when planning your party this holiday season.
Be Considerate When Picking the Date
Picking the date for your holiday party may seem like a no brainer, but the time of day or day of the week can set the tone for the entire night. If you plan it for a weekday at 5 pm, your guests will be more inclined to think it’s just for their office team while a weekend could mean it’s kid-friendly or just for the adults. In order to find a time and day that works best for the majority of your guests, try sending out a survey. Then, based on everyone’s answers, you’ll know the best time to host your party.
Thinking about having your party at Green Bay Botanical Garden? We can help host your holiday party during WPS Garden of Lights on select Thursdays, Fridays, Saturdays and Sundays November 29- December 22 as well as Thursday-Monday, December 26-30!
Location, Location, Location
Location is a defining factor for your holiday party. If you choose a venue that’s too far away, it’s likely that not many of your guests will make that long of a trek. Before finalizing your venue, try to see things from your guests’ point of view or even get their input. You’ll also want to think about your budget, what’s provided by the venue and what you’ll need to provide on your own.
If you have your party at the Garden, you’ll have several space options to choose from. We can provide a room that holds as many as 75 seated people, or as intimate as 25 seated. We also provide a setup and cleanup service as part of our room rental package.
Catering in Food
One of the biggest things that can make or break a holiday party is the food. When choosing caterers, think about whether you want hor d’ouevres or a sit down dinner with servers. Hor d’ouevres let your guests know it’s more lax and they can come and go as they please whereas sit-down dinners typically signify you’re hoping your group can spend a bit more time together. Here at the Garden, we partner with a wide variety of local vendors that provide many catering choices.
Entertainment for Everyone
Aside from eating and mingling, your guests are probably going to want some sort of entertainment as well. You can choose to have a DJ, live entertainment or something as simple as someone’s rockin’ Spotify (or other music app) playlist.
Rules and amenities may vary from place to place so make sure to ask your venue what types of entertainment they allow. Looking for a unique form of holiday entertainment? Book your party at the Garden and you’ll be granted early access to our WPS Garden of Lights festivities as part of your rental package!
Refresh With a Cocktail or Mocktail Bar
Having a drink with dinner is quite common place, but having a bar for your guests is up to you. If you choose to have one, your guests can relax with their favorite drink. Things to keep in mind when deciding on a cocktail or mocktail bar are how your guests receive their drinks. Will it be from an open bar or will they be given drink tickets? Will there be just beer and wine or will there be holiday-themed cocktails? Bartenders may be part of the venue package so once again, make sure you know which amenities are included. At the Garden, we do provide licensed bartenders as needed.
While these are just a few things you need to think about when planning a party, other things to consider could be photographers, photo booths, goody bags/presents and more. None of these things are necessary but they could be the difference between just another holiday party and one your guests will remember for years to come. By following these tips, you can create a party that ends the year on a high note.
Interested in having your holiday party at the Garden this winter? Contact our Sales & Rental Coordinator at 920.491.3691 ext. 113 or firstname.lastname@example.org!